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29May

How to Find Private Caregivers Safely and Securely

how to find private caregivers

Hiring a private caregiver isn’t a simple task—it’s a decision that affects the safety, health, and emotional well-being of your loved one. You want someone reliable, respectful, and experienced. But more importantly, you want someone you can trust in your home.

Families are increasingly hiring private caregivers instead of going through agencies because it offers flexibility and can save money. But this approach also comes with risks if you don’t take the right precautions.

Understanding how to find private caregivers safely and securely is key to protecting your loved one and your household.

What Does a Private Caregiver Do?

Private caregivers provide home-based support for individuals who need help with daily living. Their duties often include bathing, dressing, grooming, meal preparation, medication reminders, and sometimes driving to appointments. Many also provide companionship, especially for seniors or people with disabilities.

Unlike agency-based caregivers, private caregivers are hired directly by families. That means no built-in background checks or contracts—those are up to you.

Where Can You Find Private Caregivers?

You can start your search in several places. Popular online platforms like Care.com and CareLinx connect families with independent caregivers. Local community centers, churches, and referrals from friends or neighbors are also common resources. Platforms like Nextdoor or Facebook community groups may have local listings.

However, keep in mind that most of these sources do not fully screen caregivers unless you pay extra or request it yourself. That’s why it’s critical to take safety measures into your own hands when searching.

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What to Look For?

Knowing how to find private caregivers is only half the equation—the other half is ensuring they’re trustworthy.

Run a Background Check

Start by using reliable services like GoodHire or Checkr to check criminal history, driving records, and identity verification.

Verify Certifications

Ask for documentation like CPR, First Aid, or CNA certifications. You can confirm credentials through a state’s healthcare certification portal.

Contact References

Request at least two or three references from past clients. Call them and ask about the caregiver’s dependability, communication, and professionalism.

What Questions Should You Ask During the Interview?c

Interviewing isn’t just a formality—it’s your chance to learn how the caregiver thinks and responds under pressure. Ask direct questions like:

  • How do you handle emergency situations?
  • What kind of clients have you worked with?
  • Can you describe a conflict you’ve had with a family and how you resolved it?
  • How do you manage stress during difficult days?

These questions help reveal real experience and emotional maturity, both critical traits in caregiving.

Legal and Financial Protections You Need

Hiring privately makes you an employer in the eyes of the law. That means you’re responsible for taxes, paperwork, and employment rules.

You’ll need a written employment agreement outlining duties, pay, hours, and expectations. For tax compliance, refer to the IRS Household Employer Guide.

Liability insurance is also important—it protects you if the caregiver gets injured while working in your home. Finally, a confidentiality agreement helps ensure your family’s personal and medical information stays private.

According to AARP, skipping these steps can leave families exposed to legal or financial trouble.

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Red Flags You Should Never Ignore

Hiring fast may seem tempting, but cutting corners is risky. Watch out for signs like:

  • Refusal to provide references or identification
  • Gaps in work history with no explanation
  • Cash-only payment demands
  • Overpromising with no proof of experience
  • Unwillingness to undergo a background check

Even if a candidate seems friendly or comes with a personal recommendation, you should still do your own verification.

How Technology Can Help You

Several online tools now simplify how to find private caregivers by offering built-in background checks, payroll, and insurance features. CareLinx helps you manage payroll and vetting. Honor matches you with trained caregivers. Papa connects seniors with vetted companion care.

If you want expert help locally, TBest Services offers a secure recruitment service that screens caregivers thoroughly, handles contracts, and ensures legal compliance—so you don’t have to manage it all on your own. consistent scoring system and stick to it.

How Do You Attract More Diverse Candidates?

It starts with where and how you post your jobs. Go beyond Indeed or LinkedIn. Share your openings in community centers, trade schools, veterans’ networks, and disability-focused groups. Reach out to workforce development programs or career coaches in your area.

Also, show that your business is a place where people from different backgrounds can succeed. Use your website and social media to introduce your team, share your values, and talk about your commitment to fairness. If you’re just getting started with diversity, be transparent—people respect honesty over empty promises.

Conclusion

Understanding how to find private caregivers safely and securely takes effort, but it’s worth it. You’re hiring someone to care for a person you love—cutting corners is not an option. From background checks to employment contracts, each step matters. Doing it right protects your family now and down the road.

If you’d rather not go through the process alone, TBest Services is here to help. We connect families with professional caregivers who are already vetted, certified, and legally prepared to start work—no guesswork involved.

26May

Equitable Hiring Practices: How Small Businesses Can Compete

equitable hiring practices

Big companies love to brag about diversity and equity. They’ve got branded DEI pages, dedicated recruiters, and budgets for workshops. But what about small businesses?

You’ve got open roles to fill, limited time, and no HR department—and the pressure to “do it right” is still there.

Here’s the truth: you don’t need corporate resources to hire fairly. Equitable hiring practices aren’t about buzzwords or checkboxes—they’re about making sure everyone has a real shot. And small businesses are actually in a better position to make that happen.

You’re more flexible. You move faster. You can connect with people on a personal level—something most big companies can’t scale.

The key is knowing what equitable hiring really means, what mistakes to avoid, and how to build a process that works for you.

This guide breaks it all down, so you can compete for great talent—without losing your values or blowing your budget.

What Are Equitable Hiring Practices?

Equitable hiring practices focus on fairness in every step of the recruitment process. It means giving all qualified candidates—regardless of race, gender, age, disability, background, or education level—a fair chance to succeed. Equity doesn’t mean treating everyone exactly the same.

It means removing barriers that might keep someone from even getting in the door.

This could mean adjusting how you write job posts, how you screen resumes, or how you run interviews.

According to a 2022 McKinsey report, companies with diverse and inclusive teams outperform competitors by 36% in profitability. That’s not just good ethics—it’s good business.

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Why Is This Harder for Small Businesses?

If you’re like most small business owners, hiring happens fast and without much formality. You may rely on friends, family referrals, or gut instinct. But while that feels personal, it often introduces bias—especially when you’re hiring from your own circle.

There’s also the time factor. You’re juggling daily operations, client work, payroll—and now, hiring. It’s easy to stick with what feels easy. But that doesn’t mean it’s working. The reality is: informal hiring often excludes great candidates who simply didn’t have access to the same networks.

Small businesses can’t afford bad hires—or missed opportunities. Building equitable hiring practices means setting up a process that finds the best person, not just the most familiar one.

How Do You Write Inclusive Job Descriptions?

Inclusive job descriptions are clear, welcoming, and focused on what actually matters. Ditch buzzwords like “rockstar” or “ninja,” which can feel exclusive or confusing.

Instead, describe the work in real terms. Say what the person will do daily, what skills are necessary, and what’s nice to have—but be careful not to turn preferences into rigid requirements.

Do you really need a four-year degree for a customer support role? Could five years of experience mean more than formal education?

Rethink what qualifications truly matter.

Also, consider adding a simple equity statement at the end of your job post. Something like: “We welcome candidates of all backgrounds and experiences. If you’re excited about this role, but not sure if you meet every qualification, we still encourage you to apply.”

Tools like Textio can also help you write more inclusive listings by flagging biased language.

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How Can You Remove Bias from Interviews?

Bias shows up fast in interviews—especially informal ones. That’s why structure is everything. Start by creating a standard list of interview questions. Ask every candidate the same core questions and score their answers based on a rubric—not gut feeling.

Avoid questions that lean too much into “culture fit” and instead focus on “values alignment” and job-specific skills. Bringing in one more person to sit in the interview—someone with a different perspective—can help you spot things you might miss on your own.

Also, be mindful of scheduling. Offering flexible interview times or remote options can make your process more accessible to candidates with caregiving responsibilities, disabilities, or limited transportation.

What Tools Can Help with Equitable Hiring?

You don’t need enterprise-level software to make a difference. Plenty of tools are available—some free or low-cost—that help small businesses reduce bias and hire fairly:

  • Applied anonymizes applications and uses data to make hiring decisions more consistent.
  • Textio improves job description language for broader appeal.
  • SkillSurvey automates reference checking with a standardized system.

Even a simple Google Sheet can help you compare candidates fairly—just set up a consistent scoring system and stick to it.

How Do You Attract More Diverse Candidates?

It starts with where and how you post your jobs. Go beyond Indeed or LinkedIn. Share your openings in community centers, trade schools, veterans’ networks, and disability-focused groups. Reach out to workforce development programs or career coaches in your area.

Also, show that your business is a place where people from different backgrounds can succeed. Use your website and social media to introduce your team, share your values, and talk about your commitment to fairness. If you’re just getting started with diversity, be transparent—people respect honesty over empty promises.

What If You’re Not Sure You’re “Doing It Right”?

That’s okay. No one has this perfectly figured out—especially not small businesses doing everything themselves. The important part is that you’re trying, listening, and improving. Ask candidates for feedback. Let them know you’re committed to equity and open to learning.

Equitable hiring practices are ongoing. It’s not about reaching a destination—it’s about building a process that evolves with you, your team, and your community.

Conclusion

Fair hiring isn’t just for companies with HR teams and big budgets. Small businesses can—and should—embrace equitable hiring practices. Doing so opens the door to better talent, stronger teams, and a more loyal workforce.

You don’t need to be perfect. You just need to be intentional.

If you’re ready to improve your hiring process but don’t know where to start, TBest Services can help.

We support small businesses with safe, secure, and fair recruitment—from job postings to candidate screening. Let us help you build a hiring process that reflects your values—and grows your business.

26May

How Much Do Private Caregivers Make & What to Expect

how much do private caregivers make per hour

Many people consider caregiving a meaningful path—but before stepping into the role, it’s important to understand how it works financially. One of the most frequently asked questions is: how much do private caregivers make per hour?

The answer isn’t one-size-fits-all. Pay rates can vary significantly based on where you live, what kind of care you provide, and your level of experience or certification.

According to the U.S. Bureau of Labor Statistics (BLS), the median hourly wage for home health and personal care aides in 2023 was around $15.50, but private caregivers working independently often earn more—between $17 and $25 per hour on average.

Those with specialized training, such as Certified Nursing Assistants (CNAs), or who provide overnight or intensive care, can command even higher rates. There’s also growing demand for caregiving services, driven by an aging population and a nationwide shortage of healthcare workers.

Understanding the financial side of caregiving—hourly pay, benefits, and career sustainability—can help you make more informed choices, whether you’re exploring this as a job or hiring a caregiver for a loved one.

What Do Private Caregivers Actually Do?

Before getting into pay, it helps to clarify what private caregivers are responsible for. What determines how much do private caregivers make per hour depend on the tasks they will be asked to do. These roles can vary a lot.

Typical Duties:

  • Helping with personal hygiene (bathing, grooming)
  • Assisting with mobility or transfers
  • Preparing meals
  • Managing medications
  • Running errands and transportation
  • Companionship and emotional support
  • Light housekeeping

In some cases, private caregivers also manage basic medical tasks—like checking vital signs or handling medical equipment—but this typically requires extra certification.

How Much Do Private Caregivers Make Per Hour?

Let’s break down what private caregivers are paid based on the latest data available.

StateAverage Hourly Rate (2024)
California$20 – $28
New York$19 – $26
Florida$15 – $20
Texas$14 – $19
Nevada$17 – $24
National Average$17.50 – $25.00
Source: U.S. Bureau of Labor Statistics (BLS), 2024; Care.com Pay Survey

Some caregivers earn less when they’re starting out or if they’re hired under agencies that take a cut. Private caregivers working independently or those with years of experience can often negotiate higher rates. And caregivers with nursing certifications (like CNAs or LVNs) typically fall at the higher end of the pay range.

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What Affects How Much You’ll Make?

Several key factors influence private caregiver pay:

1. Location

Wages are generally higher in urban areas where the cost of living is higher. Caregivers in New York City or Los Angeles usually make more than those in rural areas.

2. Experience & Reputation

The longer you’ve been doing this work, the more you can charge. Returning clients and word-of-mouth referrals also help you stand out.

3. Certifications

Training in CPR, dementia care, or certified nursing assistance (CNA) can increase your hourly rate significantly.

4. Shift Hours

Night shifts, weekend coverage, and live-in positions tend to come with higher rates. Some families offer overtime pay or bonuses for long hours.

5. Type of Care

Basic companionship or light housekeeping jobs pay less than more intensive care for clients with mobility issues, cognitive decline, or chronic illnesses.

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Can You Make a Career Out of It?

Yes, and many do. According to the U.S. Bureau of Labor Statistics, employment of home health and personal care aides is projected to grow 22% from 2022 to 2032, much faster than the average for all occupations.

This growing need means more opportunities to earn competitive wages—especially if you continue training or specialize in certain types of care (like Alzheimer’s, palliative, or post-surgery recovery). According to research from PHI National, caregivers who pursue ongoing training earn up to 20% more than those who don’t.

How Can You Increase Your Pay as a Caregiver?

If you’re already in the field, or thinking of starting, here’s how to make sure you’re maximizing your income.

Build a Solid Reputation: Good reviews and consistent clients can lead to referrals—and higher rates.ve away great talent, but they can also affect your reputation on platforms like Glassdoor, LinkedIn, or even TikTok.

Get Certified: Even basic CPR or CNA training can bump up your rate.

Offer Specialized Services: Support for dementia or post-op recovery often commands more.

Work Independently: Avoid agency cuts by finding clients directly (note: you’ll handle your own taxes and insurance).

Expand Your Availability: Being open to overnight or weekend shifts can lead to higher pay.

Common Questions About Caregiving as a Career

1. Is there a difference between a caregiver and a home health aide?

Yes. A caregiver often focuses on non-medical support such as companionship, personal hygiene, and daily living activities. A home health aide, on the other hand, usually has formal training and may assist with basic medical tasks under the supervision of a healthcare provider.

2. Do private caregivers get paid overtime?

If a private caregiver is hired as a household employee (not as an independent contractor), they may be eligible for overtime under Fair Labor Standards Act (FLSA). Overtime laws vary by state, and it’s important for caregivers to clarify employment status and pay terms upfront.

3. Can private caregivers set their own rates?

Independent caregivers typically can set their own rates, though they should stay competitive with local averages. It’s common to adjust pricing based on service complexity, time commitment, and travel distance.

4. Are private caregivers required to have a license?

Licensing depends on the state. In most cases, caregivers providing non-medical support don’t need a license, but some states require registration or background checks. For tasks involving medical care, certifications like CNA or LPN are often required.

5. How do families typically find and hire private caregivers?

Families often use online platforms (e.g., Care.com, A Place for Mom), personal referrals, or local caregiving agencies. Services like TBest Services offer vetted caregiver recruitment for reliable and professional matching.

Conclusion

So, how much do private caregivers make per hour? The average falls between $17 to $25, but that number only tells part of the story.

If you’re committed, certified, and strategic about the clients you work with, you can earn well above that—and build a long-term career in a growing field.

If you’re considering becoming a caregiver or looking to hire one, TBest Services can help. We connect experienced caregivers with families who need reliable, compassionate care.

21May

DEI Hiring Practices in 2025 (What to Expect)

dei hiring practices

It’s 2025, and job seekers are no longer impressed by a diversity statement on your website.

The modern workforce—especially Gen Z and Millennials—is paying close attention to how companies actually hire, promote, and support underrepresented groups.

DEI hiring practices aren’t a “nice to have” anymore—they’re expected, and companies that fall short risk losing top candidates before the interview even starts.

In an increasingly competitive labor market, employers who want to attract the best talent must go beyond performative gestures.

Today’s job seekers are asking harder questions, reading between the lines, and demanding real transparency. And if your hiring practices haven’t evolved to reflect that, it’s time to catch up.

What Does DEI Hiring Really Mean in 2025?

DEI—short for Diversity, Equity, and Inclusion—goes beyond counting how many women or people of color are in your company. It’s about ensuring that every candidate, regardless of race, gender identity, age, disability, or background, has a fair and equitable path into your organization.

DEI hiring practices in 2025 focus on building structured, bias-aware processes that remove unnecessary barriers and create genuine inclusion. This means adjusting how jobs are posted, how resumes are reviewed, how interviews are conducted, and how hiring decisions are made.

It also means holding leadership accountable—not just HR. Companies that succeed in this area treat DEI as part of their core business strategy, not an optional HR initiative.

What Candidates Expect Today

Today’s job seekers are more informed—and more vocal—than ever. According to a 2024 Glassdoor survey, 76% of candidates consider a company’s diversity efforts a critical factor in their decision to apply.

That number jumps to 87% for Black, Hispanic, and LGBTQ+ applicants.

But what exactly are candidates looking for?

  • Transparency: Candidates want data, not just values. They expect to see diversity metrics, pay equity disclosures, and information about internal mobility.
  • Representation: Applicants are checking your leadership team and website for visible representation. They want to see people who look like them in decision-making roles.
  • Bias-Free Process: Job seekers want assurance that hiring isn’t based on gut feel or insider referrals. They want structured interviews and fair evaluation systems.
  • Support Beyond Hiring: DEI isn’t just about getting in the door. Candidates want to know what happens after hiring—mentorship, promotion tracks, ERGs, and retention strategies.

In short, candidates are watching what you do—not what you say.

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What Employers Must Change in 2025

Ditch Generic Diversity Statements

Posting a one-size-fits-all DEI paragraph on your job ad isn’t enough. In 2025, candidates view these as empty if not backed up by real action. Instead, include a transparent description of your hiring process and how equity is built into it.

Audit and Rewrite Job Descriptions

Many job descriptions still contain gender-coded or exclusionary language. Tools like Textio can help you write neutral, inclusive postings that appeal to a wider audience. Keep requirements realistic and reduce “must-haves” that aren’t truly essential.

Remove Bias From Screening

Use structured resume reviews and scoring rubrics to avoid unconscious bias. Blind resume reviews—removing names, locations, or universities—are becoming more common among forward-thinking employers.

Standardize Interviews

Free-form interviews lead to inconsistent results and bias. In 2025, companies are adopting structured interviews where every candidate is asked the same core questions, scored using a rubric. It’s fairer—and it produces better hiring decisions.

Share Metrics

Whether it’s on your careers page or in your job postings, share real data: percentage of diverse hires, pay equity numbers, or retention statistics. According to LinkedIn’s Global Talent Trends, transparency around diversity data builds trust with candidates and boosts employer brand.

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Where Companies Still Fall Short

Despite good intentions, many organizations continue to fall short in a few key areas:

  • Overreliance on referrals from existing employees, which often leads to hiring people from similar backgrounds.
  • Failing to invest in internal DEI training, leaving managers unequipped to interview and evaluate fairly.
  • No feedback loops—many companies don’t collect data from candidates about their experience during the hiring process.

These gaps can be costly. Not only do they drive away great talent, but they can also affect your reputation on platforms like Glassdoor, LinkedIn, or even TikTok.

People Also Ask

What makes a hiring process “equitable”?

An equitable process is one where candidates are assessed based on skills and potential, using consistent methods. It removes bias and barriers at each step—from job posting to final offer.

How can small businesses apply DEI hiring practices?

Even without large HR teams, small businesses can create structured interview questions, use inclusive language, and widen their outreach channels to attract more diverse candidates.

Are candidates really researching companies’ DEI efforts?

Yes. Candidates are checking company websites, leadership bios, employee reviews, and news articles. Many are also asking pointed questions during interviews.

How do you measure success in DEI hiring?

Track key metrics like demographics of hires, time to hire for underrepresented groups, pay equity, and promotion rates. Transparency builds accountability.

Conclusion

DEI hiring practices in 2025 aren’t about checking boxes—they’re about building trust with candidates who expect more. Job seekers are informed, motivated, and choosing employers who walk the talk. If your process isn’t structured, transparent, and inclusive, you’re going to lose out.

The good news? You don’t need a massive DEI team to make progress. Whether you’re hiring your first team member or expanding your workforce, small changes in language, process, and data-sharing can have a big impact.

TBest Services helps businesses build hiring strategies that reflect the values of today’s workforce. From job posting audits to candidate sourcing, we support companies that want to create fair, inclusive recruitment processes that work—for everyone.

08May

What Does an Administrative Assistant Do? (A Day in the Life)

what does an admin assistant do

Most workplaces have that one person who keeps everything on track. They don’t lead meetings or run the company, but their work affects almost every department.

That person is often the administrative assistant. Their day is full of requests, last-minute changes, and coordination across multiple teams — all of which happen behind the scenes.

Despite the often-overlooked nature of their work, administrative assistants are crucial to office efficiency. Their daily tasks reflect how flexible, detail-oriented, and organized they must be.

So if you’ve ever wondered what does an administrative assistant do during a regular workday, here’s a look at how it typically plays out, hour by hour.

Daily Calendar of an Administrative Assistant

To get a clear picture of their day, here’s a breakdown of tasks in a typical workday schedule:

TimeActivity Description
8:00 AMStarts the day by reviewing the executive or department calendar, checking for overlapping meetings, and flagging conflicts. Responds to urgent emails and reviews incoming messages.
9:00 AMConfirms meeting rooms, checks if Zoom links or physical space reservations are set. Prints out materials for the morning’s team briefings and scans through any last-minute updates.
10:00 AMTakes notes during department meetings, sends real-time updates, and quickly follows up with summaries. Manages unexpected scheduling requests from team leads.
11:00 AMResponds to internal questions — from booking questions to employee file lookups. Updates databases and inputs new entries into spreadsheets or internal tools.
12:00 PMEats lunch quickly at the desk while booking business travel for an executive, including flight changes and hotel confirmations. Prepares expense forms for reimbursement.
1:00 PMTracks down vendor deliveries, follows up with maintenance, or assists with onboarding paperwork for a new hire. Prepares agendas for afternoon meetings.
2:00 PMTroubleshoots problems — like a double-booked meeting room or a missing file. Reschedules calls, assists with presentation edits, and communicates across departments.
3:00 PMFinishes data entry or reviews reports. Collects updates from team members about project progress. Checks inventory levels and places orders for office supplies.
4:00 PMSends out reminders for the next day’s meetings, updates to-do lists, and drafts a status summary for the department head. Shuts down sensitive systems and locks files.
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How Do They Manage It All?

Throughout the day, administrative assistants switch between roles: calendar gatekeeper, task organizer, tech troubleshooter, and go-to contact for just about anything that doesn’t fit into someone else’s job description.

This variety is exactly what defines the answer to what does an administrative assistant do — they manage operations in the background, reducing interruptions and keeping everything on track.

They’re rarely idle.

Even when the office is quiet, they’re usually updating systems, preparing for the next day, or solving an issue that’s gone unnoticed by everyone else.

A Job That Requires More Than Just Organization

Beyond calendars and call logs, administrative assistants rely on personal traits to succeed. Strong communication helps them handle difficult clients or unclear requests.

Emotional awareness allows them to work smoothly with different personalities.

Their ability to anticipate what needs to happen next — whether it’s rebooking travel due to a delayed flight or catching a conflict in the CEO’s calendar — is a skill that becomes second nature over time.

A report by McKinsey in 2024 found that employees in administrative roles who demonstrated initiative could save their organizations up to six hours per week per executive.

These savings come from faster task handling, fewer scheduling errors, and improved communication between departments.

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Remote Work Has Shifted the Role

Since the shift to hybrid and remote work models, administrative assistants are doing more digitally. Virtual meeting tools, cloud-based filing systems, and collaboration platforms like Slack or Asana are now part of their daily toolkit.

Instead of walking across the office to help a manager fix a calendar issue, they now troubleshoot over video calls or email. They prepare digital onboarding kits, manage shared drives, and coordinate teams working across multiple time zones.

So when people ask what does an administrative assistant do, the list now includes tech-savviness and digital coordination skills.

The Impact Behind the Desk

Administrative assistants don’t just handle tasks. They improve the rhythm of the workday. By removing bottlenecks, preventing miscommunication, and ensuring documents are where they should be, they save time for everyone else.

In healthcare offices, this might mean ensuring patient files are accurately logged. In law firms, it could be catching a formatting error in a legal brief before it’s submitted.

In schools, it might be organizing substitute teacher schedules and prepping classroom materials.

No matter the setting, what does an administrative assistant do can’t be summed up in just one or two responsibilities.

Why Companies Still Rely on This Role

With so many jobs being automated, the need for administrative assistants has shifted—but not disappeared. According to the Bureau of Labor Statistics, there are still over 2.8 million administrative assistant roles in the U.S., and many employers are looking for candidates with tech skills, quick thinking, and strong judgment.

The title may change (office coordinator, virtual assistant, operations associate), but the purpose stays the same: helping organizations run smoothly.

You can also explore administrative roles if you’re seeking your next opportunity.

07May

Legal Process Outsourcing Solutions Explained for Non-Legal Professionals

legal process outsourcing solutions

Legal tasks are part of running a business—whether you’re reviewing contracts, managing employee documents, or ensuring compliance with regulations.

But most small business owners, HR managers, and operations leads don’t have a legal background or the time to handle these tasks properly.

In fact, over 60% of small businesses report struggling with legal compliance, often due to limited resources and time.

That’s where legal process outsourcing solutions come in. Instead of hiring a lawyer for every document or policy, you can outsource routine legal work to trained professionals who handle the details efficiently and securely.

It’s a practical way to save time, reduce risk, and stay compliant—without blowing your budget or taking your focus off your core responsibilities.

What Are Legal Process Outsourcing Solutions?

RLegal Process Outsourcing (LPO) refers to the practice of delegating legal support services to third-party providers, either domestically or internationally.

These providers do not offer legal representation in court—this responsibility remains exclusively with licensed attorneys.

However, LPO firms can deliver a range of essential legal support services that typically include:

  • Drafting and reviewing legal agreements
  • Preparing compliance documentation
  • Conducting legal and regulatory research
  • Organizing and managing legal documents
  • Assisting with employment and vendor contracts
  • Providing litigation support such as eDiscovery and transcription

This model is particularly advantageous for organizations that lack an in-house legal team or are seeking cost-effective ways to manage routine legal tasks without compromising quality or compliance standards.

Recent data from a 2024 Thomson Reuters report indicates that adoption of legal process outsourcing solutions has increased by 40% over the past two years.

This trend is especially prevalent among small businesses and startups, which face increasing legal demands but often operate within constrained budgets.

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Why Business and HR Teams Rely on Legal Process Outsourcing Solutions

Administrative professionals across human resources, operations, and compliance are frequently responsible for legal tasks despite lacking formal legal training.

From drafting employment policies to managing vendor contracts, these responsibilities often fall outside their expertise and consume valuable time.

In these scenarios, legal process outsourcing solutions offer a structured and efficient alternative to navigating legal complexity in-house.

The following table illustrates how outsourcing common legal tasks can transform workflow efficiency and reduce risk:

Business NeedWithout OutsourcingWith Legal Process Outsourcing Solutions
HR Policy UpdatesPolicies are written manually with limited legal oversight, increasing the risk of non-compliancePolicies are reviewed and refined by legal professionals to ensure alignment with current labor laws
Contract ReviewsTerms may be misunderstood or overlooked, exposing the business to unfavorable clausesLegal experts identify risk areas and suggest edits that protect the organization
Vendor AgreementsReliance on outdated templates or online samples may result in vague or unenforceable termsProfessionally reviewed and customized agreements reduce ambiguity and legal exposure
Compliance RequestsInternal teams may miss critical deadlines or misinterpret regulatory languageLPO providers ensure documentation is complete, accurate, and submitted on time

A recent Clio Legal Trends Report found that small and mid-sized businesses increasingly turn to outsourced legal services to handle these routine legal processes.

This approach not only reduces internal workload but also ensures a higher standard of legal accuracy and compliance—without incurring the high fees typically associated with law firms.

In short, legal process outsourcing solutions allow business units to stay compliant and protected, while keeping their focus on strategic priorities.

Common Legal Tasks You Can Outsource

Many routine legal tasks—like drafting NDAs, reviewing contracts, or updating employee policies—can be handled more efficiently through freelance legal process outsourcing.

This approach gives businesses access to skilled legal support without the cost of hiring a full-time lawyer. It’s particularly useful for HR and operations teams managing compliance and documentation.

For instance, a freelance legal professional can review handbooks to ensure labor law compliance or summarize vendor contracts for easier decision-making.

While strategic legal matters still require a licensed attorney, freelance LPO is ideal for high-volume, admin-heavy tasks.

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Are Legal Process Outsourcing Solutions Secure?

Security is one of the most important considerations when choosing a legal outsourcing partner—especially when sensitive client data, employment records, or contracts are involved.

Reputable providers of legal process outsourcing solutions implement strict protocols to protect confidential information throughout every stage of the process.

Look for partners who offer end-to-end encryption, secure file sharing platforms, non-disclosure agreements (NDAs), and role-based access controls to limit data exposure.

Industry-recognized certifications such as SOC 2, ISO 27001, or HIPAA compliance are strong indicators of a provider’s commitment to data security.

According to the Legal Support Network, over 70% of LPO firms globally now meet international cybersecurity standards—offering more protection than standard internal systems in many small businesses.

Choosing the Right Legal Process Outsourcing Solutions Provider

Selecting a provider for legal process outsourcing solutions requires more than just finding the lowest price.

It’s about reliability, confidentiality, and the ability to understand your business’s legal needs—even if you don’t have a legal team in-house.

An effective partner should be able to explain legal deliverables in plain terms, integrate with your workflow, and maintain strict security protocols.

When evaluating a provider, ask the following:

  • Do they have experience with businesses of your size and industry?
  • Are their legal staff or freelance experts trained in relevant jurisdictions?
  • Do they comply with security standards such as SOC 2 or ISO 27001?
  • Is there transparency in pricing and scope of work?
  • Can they scale services during peak workloads?

TBest Services specializes in helping companies hire skilled professionals while also supporting administrative and compliance-heavy tasks for HR, operations, and back-office teams.

They’re an ideal partner for businesses that don’t have in-house legal or HR departments but still need reliable talent and operational support.

What Do Legal Process Outsourcing Solutions Cost?

The cost of legal process outsourcing solutions varies based on task complexity, turnaround time, and the provider’s location (onshore or offshore).

Compared to traditional law firms, outsourcing offers a significantly lower cost structure without sacrificing quality for routine work.

Legal TaskAverage Law Firm RateTypical LPO Rate
Contract Review$200–$350/hour$40–$75/hour
Legal Research$150–$250/hour$30–$60/hour
Employment Handbook Review$250/hour$50–$80/hour
Document Summarization$100–$200/hour$25–$50/hour

Many LPO providers offer flat-rate packages for recurring needs, such as ongoing HR documentation support or monthly contract reviews.

This allows businesses to forecast costs and avoid unexpected legal bills.

Additionally, platforms endorsed by organizations like the American Bar Association continue to expand freelance LPO access in ethical and secure ways, helping businesses find quality support at a fraction of the cost of in-house legal hires.

Conclusion

Legal responsibilities—no matter how routine—can take up significant time and carry risk when handled without proper expertise.

For companies without in-house legal teams, legal process outsourcing solutions offer a smart, cost-effective way to manage contracts, compliance, and documentation with confidence.

Instead of stretching internal teams or relying on generic templates, outsourcing gives you access to experienced professionals who handle the legal details while you focus on growing your business.

It’s not just about saving money—it’s about improving accuracy, reducing risk, and creating a more reliable workflow for legal support.

At TBest Services, we understand the operational needs of HR, admin, and back-office teams.

Our legal outsourcing solutions are designed to be secure, compliant, and scalable—so you get the support you need, when you need it.

05May

Administrative Experience: What Employers Really Look For

administrative experience tbest

You walk into the office at 8:55 AM. The conference room is ready, agendas are printed, the coffee machine is finally working again, and the executive team’s last-minute meeting got rescheduled without anyone panicking. No one saw the calendar conflict but somehow, it’s fixed.

No one called maintenance, yet the printer jam is cleared.

Who handled it all? The administrative assistant — and it’s not even 9:00 yet.

These behind-the-scenes wins happen every day in workplaces across every industry.

They aren’t luck; they’re the result of someone with strong administrative experience—someone who knows how to prevent problems before they escalate, keep people moving, and support a team without needing to be asked twice.

While the title may sound routine, the role is anything but. Administrative experience reflects a set of high-impact skills that employers across industries actively seek.

Whether you’re building a resume or hiring for your team, understanding what this experience actually includes can help you appreciate its real value.

What Does Administrative Experience Actually Involve?

When employers talk about administrative experience, they’re not just looking for someone who knows how to book meetings. They’re looking for someone who keeps a business from falling apart during everyday chaos.

This includes scheduling, document handling, answering emails, preparing reports, coordinating events, managing supplies, following up with vendors, and often troubleshooting tech or logistical issues—all without formal authority but with a big impact.

For example, someone might manage the calendars of multiple executives, monitor incoming requests, book travel for conferences, or support onboarding for new hires.

It’s not flashy, but it’s essential. According to the American Society of Administrative Professionals, more than 75% of admins handle cross-functional work daily, supporting everyone from operations to sales.

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Why Employers Value It More Than You Think

Employers often say they want people who are “organized,” “reliable,” or “detail-oriented.” But what they really want is someone with proven administrative experience—because that’s where those traits show up consistently.

These professionals know how to handle competing deadlines, prioritize requests, and stay calm under pressure. And they do it while supporting multiple people, often without anyone having to remind them.

It’s not about what tasks they perform—it’s about how they perform them. Someone who has worked in admin knows how to step in when something breaks, fix it, and then quietly move on to the next fire before anyone notices.

According to LinkedIn Talent Insights, job listings that include “administrative experience” as a desired qualification tend to receive stronger candidates and fewer mismatches.

How to Frame Administrative Experience on a Resume

This is where many candidates sell themselves short. Listing “responsible for general office duties” doesn’t say much. But there’s a better way to present it—by focusing on outcomes and tools.

For instance, instead of saying, “Answered phones and supported team,” try: “Managed department calendars, scheduled 20+ meetings per week, and coordinated cross-team communication using Google Workspace and Slack.”

When possible, tie your work to measurable results. Did you save the company time? Money? Improve a process? Something as simple as, “Created a shared drive system that reduced file retrieval time by 50%,” is the kind of detail that hiring managers pay attention to.

These resume shifts help translate administrative experience into value—and that’s what employers want to see.

Where This Experience Can Take You Next

Administrative roles aren’t a dead-end. In fact, they’re often a launchpad for long-term career growth. If you’ve worked in admin, you’ve already picked up skills in communication, coordination, and systems—all of which translate to other roles in HR, operations, project management, and even leadership.

Let’s say you’ve been onboarding new employees, handling sensitive information, and helping manage internal communication. You might be a strong candidate for an HR coordinator role.

Or, if you’ve tracked tasks, worked with vendors, and supported event planning, you’ve already built a foundation for project support work.

TBest Services offers career coaching and job support for those looking to make that next step. Many of our candidates started in admin roles and moved into team lead or management paths over time.

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Why Smart Employers Invest in Admin Roles

Companies that understand the value of admin professionals don’t see them as “extras.” They see them as operations partners. At TBest Services, we’ve helped businesses find administrative support that led to real gains—more efficient teams, fewer dropped balls, and stronger internal communication.

We’ve also placed candidates who started as admin assistants and are now operations managers or HR leads.

Why? Because once employers see how reliable and adaptable these workers are, they often become the go-to choice for internal promotions.

If you’re hiring, it’s smart to look for people with strong administrative experience—they’ve already proven they can keep things together.

You can also explore our open administrative roles if you’re ready for your next move.

Conclusion

Administrative experience isn’t background noise—it’s the rhythm that keeps teams running. These are the people who make things work when no one else is paying attention, and they rarely get enough credit.

But smart employers know the truth: if your office runs smoothly, it’s probably because someone with administrative experience is behind the scenes making it happen.

Whether you’re hiring for your team or looking to step into a new opportunity, TBest Services is here to support your next step. We match companies with reliable talent—and we help candidates turn everyday skills into lasting careers.

28Apr

What Small Business Owners Should Know About Direct Hire ROI

real roi of using direct hire agencies

Small businesses face unique challenges when it comes to hiring.

You’re not just filling a seat—you’re choosing someone who will shape your customer experience, influence your team culture, and directly impact your bottom line.

Every hire counts. And when time, money, and resources are already tight, the cost of a hiring mistake hits even harder.

That’s why many business owners are rethinking the traditional DIY hiring model and turning to direct hire employment agencies.

These agencies don’t just send over resumes—they manage the entire recruitment process to help you find qualified, committed candidates who are more likely to stay.

And yes, there’s a cost—but when you weigh that against the expenses of bad hires and lost productivity, the ROI becomes clear.

What Is the ROI of Direct Hire for Small Businesses?

Return on investment isn’t always about dollar signs—it’s also about time saved, better retention, and improved team performance.

But in the case of direct hire employment agencies, you actually get both.

Let’s break down what you get with a direct hire agency:

  • Faster time-to-fill: Agencies often have access to talent pipelines and passive candidates you can’t reach on your own.
  • Lower turnover rates: Proper screening and cultural fit assessments help avoid costly mismatches.
  • Reduced workload for internal staff: No more stretching your operations manager thin by turning them into a part-time recruiter.
  • Access to expertise: Many agencies specialize in certain industries and understand what makes a great candidate in that field.

Cost comparison table:

Here’s how the cost of hiring through an agency compares to managing it internally, especially when factoring in indirect costs like lost productivity and turnover.

Hiring Cost FactorWithout AgencyWith Direct Hire Employment Agencies
Job Ads & Listings$300–$600/monthIncluded
Internal HR Time20–40 hours per hireMinimal
Screening & Background Checks$100–$500 per candidateIncluded
Replacement Costs$3,000+ (per bad hire)Often covered by a 30–90 day guarantee
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How to Tell If You Need a Direct Hire Agency

Wondering whether it’s time to get help with hiring? Here are a few red flags that suggest a direct hire agency could save you time and money:

  • High turnover: If new hires leave within months, your screening process might need work.
  • Low-quality applicants: Job board posts alone aren’t bringing in the right candidates.
  • Lost time: Team members are spending hours on hiring instead of focusing on growth.
  • Specialized needs: You’re hiring for a role you don’t fully understand or have never filled before.
  • Scaling fast: You need to hire several people at once and can’t afford delays.

According to a LinkedIn study, 70% of the global workforce consists of passive candidates—people not actively applying but open to new roles if approached properly. Direct hire agencies know how to reach these candidates through targeted outreach, personal networks, and databases.

What Makes a Good Direct Hire Agency?

A strong agency partner doesn’t just fill roles—they guide you through the process. Here’s what small businesses should expect:

Services usually included:

  • Tailored job descriptions based on role and company culture.
  • Candidate sourcing from broad networks including passive talent.
  • Screening and assessments like skills tests or behavioral interviews.
  • Interview coordination and candidate prep.
  • Salary benchmarking to stay competitive in your market.
  • Post-hire follow-up to ensure long-term fit.

Many agencies, including TBest Services, also offer guarantees—meaning if the hire doesn’t work out within a set time, they’ll help you find a replacement at no extra cost.

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Frequently Asked Questions

What does it cost?

Most agencies charge 15–25% of the new hire’s annual salary, paid only when a candidate is successfully placed. That may sound high, but it’s often cheaper than the cost of turnover and wasted hours trying to fill the role yourself.

How quickly can they find someone?

Average placement time is 2–4 weeks, depending on the role and market conditions. For hard-to-fill roles, agencies often source faster than internal teams.

What if the hire doesn’t work out?

Most direct hire employment agencies offer replacement guarantees ranging from 30 to 90 days, depending on the contract.

TBest Services Helps You Hire Smarter, Not Harder

At TBest Services, we help small businesses across Medina, New York and Las Vegas, Nevada find the people they need to grow.

We understand that every hire matters, and we take the time to match you with candidates who have both the skills and the mindset to thrive in your business.

We don’t just send resumes—we manage the whole process so you can stay focused on running your company. With our direct hire employment agencies service, you get reliability, flexibility, and results that pay off.

22Apr

Why Direct Hire Staffing Services Are the Best Solution for Small Businesses

direct hire staffing for small businesses

Running a small business often means you are responsible for almost everything. From daily operations to customer service to payroll, the workload can quickly become overwhelming.

Adding recruitment to your plate only makes things more difficult, especially if you do not have a dedicated HR team to support the hiring process.

This is where direct hire staffing services come in. These services are designed to help small businesses find qualified, long-term employees without spending countless hours sorting through resumes or struggling with interviews.

What Are Direct Hire Staffing Services?

Direct hire staffing services support businesses by handling the entire hiring process for full-time, permanent roles. The staffing agency works on your behalf to find candidates, perform screenings, set up interviews, and help you secure the right person for the job.

Once you decide to hire someone, that employee joins your team directly — not the agency’s.

This model is very different from temp staffing or contract employment, where workers are employed by the agency and typically hired for short-term roles. With direct hire, you are building a team for the long term — not just covering shifts.

DIY Hiring vs. Direct Hire Staffing: What Is the Difference?

Hiring on your own can sound manageable, but the reality is often stressful and time-consuming. Below is a breakdown of how the hiring process looks when handled internally versus when you work with a direct hire staffing agency:

Hiring StepDIY Hiring (You Handle Everything)With Direct Hire Staffing Services
Job Posting CreationYou write and post the job ad, hoping it will attract the right talent.The agency crafts a focused, effective job ad and knows where to post for the best reach.
Resume ScreeningYou go through many resumes, most of which are not relevant or qualified.The agency screens and filters applicants so you only meet top candidates who match your criteria.
Initial InterviewsYou spend hours interviewing candidates who are not a good fit.The agency pre-screens each applicant, saving you time and improving the quality of your interview pool.
Skill and Background ChecksYou may skip this step due to lack of time or resources.The agency handles checks, references, and credential verification, reducing the risk of a bad hire.
Interview CoordinationYou schedule and reschedule meetings while juggling business operations.The agency handles all scheduling and prep work so you can focus on evaluating candidates.
Offer and NegotiationYou manage offer letters and salary talks, which can be uncomfortable.The agency manages this process, ensuring clear expectations and reducing the chance of declined offers.
Onboarding SupportYou may not have a structured process to help new hires get started.Many agencies offer basic onboarding resources and guidance to help your new hire settle in.
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Why Direct Hire Staffing Services Make Sense for Small Businesses

You Do Not Need an HR Department

Many small business owners are hiring for the first time or are unsure how to handle job offers, background checks, or interview questions legally and effectively. A direct hire partner brings experience and structure, so you do not have to figure it out alone.

You Will Save Time

The hours spent reading resumes, scheduling interviews, and coordinating paperwork quickly add up. Direct hire staffing services take over these tasks so you can get back to running your business.

You Will Hire Better People

Agencies specialize in identifying candidates who are not only qualified but also aligned with your workplace culture. They help prevent mismatches that lead to early turnover.

You Will Avoid Costly Hiring Mistakes

A bad hire is more than just frustrating — it is expensive. The U.S. Department of Labor estimates a poor hiring decision can cost up to 30 percent of the employee’s annual salary. Agencies help you avoid that by doing the proper vetting upfront.

What Is the Process?

The process of using direct hire staffing services is straightforward:

  1. Discuss your needs — Tell the agency what you are looking for, including job duties, pay range, and preferred experience.
  2. Candidate search — The agency recruits through job boards, referrals, and internal databases.
  3. Screening and vetting — Candidates are interviewed, tested (if needed), and background checked before you meet them.
  4. Shortlist review — You receive a small group of qualified applicants to interview.
  5. Final decision — You choose who to hire, and the candidate joins your team as a permanent employee.

What Does It Cost?

The cost of direct hire staffing services usually ranges from 15 to 25 percent of the hired employee’s first-year salary. This is a one-time fee, and many agencies offer a guarantee period — meaning if the employee does not work out within the first 30 to 90 days, the agency will find a replacement at no extra charge.

When you consider the time saved, the quality of hire, and the reduced risk, the service often pays for itself.

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Conclusion

Hiring does not need to be stressful or time-consuming — even if you do not have an HR department. Direct hire staffing services make it easier for small business owners to find and hire the right people, faster and with less risk.

At TBest Services, we support small businesses in Medina, New York and Las Vegas, Nevada by helping them hire full-time employees who are ready to stay and grow with the company. If you are looking to add to your team but do not have time to manage the process yourself, we can help.

14Apr

Why Direct Hire Agencies Are Changing the Hiring Game

direct hire agencies are changing the recruitment game

Hiring is not what it used to be. Job seekers have more options, and businesses can’t afford to waste time on long hiring cycles or wrong-fit candidates.

That is where direct hire agencies make a significant impact, particularly when recruiting for high-demand industries such as healthcare.

In sectors like nursing, where demand far outweighs supply, agencies that specialize in direct hire agencies are helping U.S. hospitals and healthcare providers find qualified, long-term staff faster — and often with better retention outcomes.

This shift away from short-term staffing to permanent placements is picking up speed, not just in healthcare but across all industries.

What Are Direct Hire Agencies?

Direct hire agencies help employers find permanent, full-time employees. Unlike temporary staffing, the person hired becomes part of your internal team from day one.

The agency manages sourcing, screening, interviews, and even negotiations. Your company takes over once the hire is made.

Let’s break it down:ompares to managing it internally, especially when factoring in indirect costs like lost productivity and turnover.

Hiring TypeWorker Employed ByDurationCommon Use Case
Direct HireYour CompanyPermanentLong-term roles, professional staff
Staffing AgencyThird-Party AgencyTemporaryShort-term needs, quick coverage
Temp-to-HireInitially the AgencyConditionalTrial before permanent hire
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Agencies that specialize in direct hire — like those placing international nurses in the U.S. hospitals — take a long-term approach.

According to Global Nurse Force, this model supports better integration, stronger retention, and higher satisfaction for both the employer and employee.

Hiring through a direct hire agency is not just about sending resumes. It is a structured, consultative approach designed to match the right person to the right role — the first time.

This process works particularly well in regulated industries like healthcare, where getting the hire wrong is not just costly but also risky.

Whether you’re filling a hospital shift, a construction role, or a corporate position, here’s how the direct hire process typically works:

1. Initial Strategy Call

The agency starts with a one-on-one discovery session. They will ask about your company’s needs, goals, workplace culture, the technical and soft skills required for the role, and how soon the position needs to be filled. This step ensures they are not just matching qualifications, but the overall fit.

For healthcare providers, this call also covers credentialing requirements, immigration or licensing timelines (for international nurses), and staffing goals for patient ratios.

2. Candidate Sourcing & Screening

Agencies tap into their internal databases, job boards, referral networks, and even passive talent pools — reaching candidates who aren’t actively applying but are open to opportunities.

Screening goes beyond resume-matching. It may include:

  • Background checks
  • Skills assessments
  • Reference calls
  • Credential verification (e.g., NCLEX for nurses, OSHA for skilled trades)
  • Behavioral interviews

Agencies that place international talent, like Global Nurse Force, also assist with immigration paperwork, credential validation, and relocation planning to avoid delays.

3. Shortlist Presentation

Instead of flooding your inbox with resumes, direct hire recruiters present only the most qualified candidates. You get a concise report that includes:

  • Candidate summaries
  • Interview notes
  • Assessment results
  • Salary expectations and availability

This step significantly reduces decision fatigue and saves time for busy hiring teams.

4. Interviews & Feedback

You choose who to interview from the shortlist. The agency coordinates scheduling and preps candidates so they’re informed and aligned with your expectations. After interviews, they gather feedback from both sides and help manage concerns or misalignments early on.

If hiring internationally — like nurse placements — the agency may also coach candidates for U.S. workplace norms and help them prepare for panel interviews or licensing board questions.

5. Offer Negotiation

Once you have selected your ideal candidate, the agency manages the offer: the salary, benefits, start date, relocation (if needed), and any visa-related items. This prevents back-and-forth delays and ensures everyone is on the same page.

They also act as a buffer, resolving sensitive issues like counteroffers, resignation timelines, and salary adjustments in a professional way that maintains goodwill.

6. Onboarding & Follow-up

Unlike temp staffing, direct hire agencies do not disappear after placement. Many stay involved during the first 30–90 days to help with onboarding, resolve early issues, and make sure the new hire is settling in well.

For international nurses, onboarding might include cultural training, housing assistance, and helping them transition into a U.S. healthcare setting. This extra layer of support reduces attrition and builds loyalty from day one.

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Why This Process Matters

According to Global Nurse Force, direct hire models are especially effective for long-term retention, with nurses placed through this method staying in their roles 60–70% longer than those hired through traditional temp contracts.

By outsourcing these complex and time-consuming steps to a direct hire agency, you’re not just filling a role — you’re investing in a lasting hire who adds value from day one.

Direct Hire vs. Staffing Agency

Choosing between a direct hire model and a staffing agency comes down to what your business truly needs: stability or flexibility.

Here’s how they compare:

FactorDirect HireStaffing Agency
Employment TypeFull-time, permanentContract or temp
Team IntegrationHired into your team directlyWorks under agency
RetentionHigher (12+ months)Lower (role ends with contract)
Cost StructureOne-time fee (15–25% of salary)Ongoing hourly markup
Use CaseLong-term roles, skill-specific hiringShort-term projects, urgent gaps

Why it matters

For roles that demand consistency — like licensed nurses, project leads, or engineers, —the direct hire is often the better choice. It leads to better retention, stronger cultural fit, and less turnover.

Global Nurse Force highlights that direct hire employees, especially in healthcare, show greater long-term commitment because they feel more secure and invested in their roles from day one.

If your business needs people who’ll stick around, grow with the company, and integrate seamlessly into your team, direct hire offers a more sustainable solution.

When to Choose Direct Hire Services

Direct hire makes the most sense when the cost of a bad hire — or a constant turnover — is simply too high.

You should consider working with a direct hire agency if:

  • You’re recruiting for a specialized or licensed role (like RNs, engineers, certified techs)
  • Your internal HR team is stretched thin and can’t keep up with multiple openings
  • You’re hiring for positions critical to operations — where continuity and skill are non-negotiable
  • You’ve had issues with short-term staff not sticking around, or onboarding people who aren’t a culture fit

In the healthcare sector, where continuity of care matters, direct hire leads to better patient outcomes. For businesses, it means you can focus on growth instead of backfilling roles every few months.

Real-world example: According to Global Nurse Force, hospitals that use direct hire to place international nurses report higher retention and lower burnout rates. The nurses benefit from a stable career path, while the employer gains a committed, long-term team member.

What It Costs — and Why It’s Worth It

Hiring through a direct hire agency usually involves a one-time fee — typically 15% to 25% of the candidate’s first-year salary.

While that might seem steep at first glance, here’s why it often pays off:

  • You save time on sourcing, screening, and coordinating interviews
  • You avoid productivity loss from unfilled roles or mismatched hires
  • You reduce the risk of a bad hire (which can cost 30%+ of a role’s annual salary)

Most agencies also provide a guarantee period — if the hire leaves within 60–90 days, they’ll replace the candidate at no extra charge.

Do I still get to interview and make the final decision?

Yes. Agencies act as matchmakers — they bring you the best options, but you’re always in control of the final hire.

Are direct hire services suitable for healthcare and licensed positions?

Definitely. In fact, they’re increasingly the go-to model for hospitals hiring international nurses or long-term clinical staff. The process includes credential checks, licensing support, and relocation help.

Is this better than hiring temps or contract workers?

It depends on your goals. But if you’re looking for stability, long-term value, and someone who’ll grow with your company — direct hire is the better fit.

Choosing the Right Direct Hire Agency

Not all agencies operate the same way. To avoid frustration, look for one that offers:

  • Industry-specific experience (especially in healthcare, skilled trades, or engineering)
  • A thorough vetting process beyond just resume scans
  • Transparent pricing and a clear replacement policy
  • A built-in support system for onboarding, especially for international hires

A strong agency should function like an extension of your team — not just a resume-pusher.

Direct Hire Is the Long-Term Solution

When you’re hiring for roles that keep your business running — whether that’s a nurse in an ICU or a licensed technician on a job site — short-term fixes won’t cut it. Direct hire agencies help you find the right person, not just the next available one.

At TBest Services, we specialize in matching qualified professionals to long-term roles across industries. From Medina, New York, to Las Vegas, Nevada, our goal is to take the pressure off hiring so you can focus on growing your team — and your business.

07Apr

How Strategic Staffing Solutions Can Transform Your Hiring Process

strategic staffing solutions

Hiring isn’t just about filling positions anymore — it’s about staying agile, especially when industries face rapid changes in demand, technology, and workforce expectations.

That’s why more companies are turning to strategic staffing solutions to manage workforce challenges with less guesswork.

Instead of scrambling to hire during a crisis or overstaffing during slow seasons, smart staffing strategies help businesses plan ahead.

A thoughtful staffing strategy is no longer a luxury — it’s becoming essential.

What Are Strategic Staffing Solutions?

Strategic staffing means going beyond quick hires. It’s about creating a workforce plan that lines up with business goals. This includes:

  • Forecasting future talent needs
  • Building flexible staffing models
  • Using temp, contract, and freelance labor efficiently
  • Partnering with staffing firms for hard-to-fill roles

Strategic staffing solutions help employers adapt to market changes without putting all the pressure on internal HR teams.

Why Traditional Hiring Models Fall Short

Old-school hiring is usually reactive. A role opens up, HR posts a job, waits for applicants, and the team stays short-staffed in the meantime. Here’s what’s broken about that model:

ProblemImpact
Slow hiring processDelays productivity and customer service
Mismatch in skillsLeads to re-hiring and retraining
Burnout from understaffingHigher turnover and lower morale
No room for scalingDifficult to respond to rapid growth or new projects

Strategic staffing, on the other hand, keeps talent pipelines warm so you’re not starting from scratch every time.

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When Should You Use Strategic Staffing?

Here are some clear signs your company could benefit from a staffing strategy:

  • Seasonal demand spikes (like retail holidays or flu season in healthcare)
  • New product launches or service expansions
  • Struggling to hire specialized roles (IT, healthcare, bilingual roles)
  • High turnover or burnout on your team
  • Limited internal HR resources

If any of these sound familiar, it’s time to stop hiring on autopilot and start thinking long-term.

Types of Strategic Staffing Models

Depending on your industry and needs, there are different ways to structure staffing. Here’s a breakdown:

ModelBest For
Temporary staffingShort-term or emergency gaps
Temp-to-hireTesting candidates before offering full-time roles
Project-based staffingFor launches or special events
On-demand staffingFacilities needing same-day or next-day coverage
Outsourced staffingDelegating entire functions like customer support or recruitment

At TBest Services, we tailor solutions to fit each business — whether you need a few per diem nurses or a rotating pool of call center agents.

What Makes Strategic Staffing Work?

You need more than just a big resume database. Here’s what separates a solid staffing solution from just another hiring agency:

  • Workforce planning: Do they help forecast your needs?
  • Industry experience: Do they understand the roles you’re hiring for?
  • Flexible contracts: Can they scale up or down quickly?
  • Candidate quality: How are workers screened and vetted?
  • Support: Is there a real team behind the service — not just software?

According to a Deloitte study, businesses that align talent strategy with business strategy are 2X more likely to outperform their peers in revenue and growth.

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Benefits of Strategic Staffing for Businesses

A good staffing strategy isn’t just reactive — it adds real business value. Here’s how:

  • Reduces hiring time and costs
  • Improves employee retention (by reducing burnout)
  • Gives access to niche talent pools
  • Provides agility during market shifts
  • Supports compliance and risk management

When your staffing aligns with your goals, your operations run more smoothly — and your people are more likely to stick around.

How TBest Services Helps With Strategic Staffing

At TBest Services, we offer strategic staffing solutions across healthcare, customer support, and skilled trades. We don’t just fill roles — we help you build a staffing plan that works long term.

  • Need 5 bilingual agents for your New York call center? Done.
  • Need rotating home care nurses for weekend shifts? We’ve got you.
  • Need help forecasting staffing for a new service location? We can plan it with you.

Conclusion

Your workforce isn’t just an expense — it’s a key part of your business success. So why leave staffing to chance?

With strategic staffing solutions, you get control, flexibility, and the peace of mind that your team is ready — no matter what comes your way.

Let TBest Services be your staffing partner. We’ll help you build a smarter hiring plan that actually keeps up with your business.

04Apr

Healthcare Staffing Solutions That Actually Work

healthcare staffing solutions

Staffing shortages in healthcare are nothing new, but the challenge has grown in recent years.

Hospitals, clinics, and long-term care facilities are scrambling to fill essential roles — from registered nurses to allied health professionals — all while maintaining patient care standards. The pressure is real, and so is the impact.

According to the American Hospital Association, over 100,000 nursing positions went unfilled in 2023 alone, creating a domino effect on care quality and burnout rates.

Finding and keeping good staff isn’t just about job boards anymore.

It’s about having access to reliable, skilled professionals, often at short notice. That’s where healthcare staffing solutions come in.

These services are designed to help facilities stay fully staffed, even during peak demand.

But not all staffing services are created equal. Let’s look at what makes a solution actually helpful — and how to choose one that works for your team and your patients.

Why Healthcare Staffing Is in Crisis

Staffing shortages aren’t just a temporary issue — they’re structural. The causes are layered:

  • Aging workforce: Many healthcare professionals are retiring faster than they can be replaced.
  • Burnout: A survey by McKinsey showed 32% of nurses planned to leave direct patient care roles within the year.
  • Population growth and demand: As more people require care, the supply of providers isn’t keeping up.
  • Training gaps: Education pipelines can’t keep up with workforce demands.

This has led to a surge in interest in healthcare staffing solutions, which can act as a safety net for hospitals and clinics struggling to find people fast.

What Makes a Staffing Solution Actually Useful?

Not every service calling itself a healthcare staffing provider offers real value. Here’s what to look for:

FeatureWhy It Matters
Speed and responsivenessCan they fill roles quickly, especially during emergencies?
CredentialingDo they thoroughly vet and certify their staff?
Industry focusAre they focused only on healthcare, or spread across other industries too?
Placement flexibilityDo they offer per diem, temp-to-hire, or travel staffing?

Healthcare staffing solutions that check these boxes are more likely to help you stay compliant, avoid last-minute chaos, and maintain quality care.

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Most Requested Healthcare Roles Right Now

Wondering what positions are most in demand? Here’s a breakdown of what facilities are asking for the most, based on national trends:

  • Registered Nurses (RNs)
  • Licensed Practical Nurses (LPNs)
  • Certified Nursing Assistants (CNAs)
  • Medical Technologists
  • Radiologic Technicians
  • Respiratory Therapists
  • Physical and Occupational Therapists

This demand isn’t just for hospitals. Home health, rehabilitation centers, and assisted living communities are also heavily reliant on staffing services.

How Staffing Services Help Cut Costs (Not Just Add Them)

Outsourcing staffing might seem expensive at first, but it can actually save money in the long run. Here’s how:

  • Avoiding overtime burnout: Relying on existing staff too heavily leads to errors, absenteeism, and turnover.
  • Reducing turnover costs: Hiring and training new staff is expensive. Temporary staff can cover gaps until the right full-time fit is found.
  • Improved patient outcomes: Fewer mistakes, better care, and higher satisfaction help your facility avoid penalties.

According to Becker’s Hospital Review, hospitals lose $5.2M annually on average due to nurse turnover. Having a reliable staffing partner keeps that figure lower.

How Do Healthcare Staffing Solutions Work?

Here’s a simplified view of how these services operate:

  1. You submit a staffing request (including role, shift, duration).
  2. The agency screens and matches from its candidate pool.
  3. You approve or reject the candidates.
  4. They handle onboarding, compliance checks, and payroll.
  5. You get the coverage — without dealing with paperwork or HR overload.

At TBest Services, for example, clients can request per diem nurses, travel staff, or long-term placements — and get matches within 24–48 hours in many cases.

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What Should I Ask Before Partnering with a Staffing Agency?

If you’re considering using healthcare staffing solutions, here are some questions to ask during the vetting process:

  • How do you screen your healthcare professionals?
  • What’s your fill rate for urgent requests?
  • Do you offer 24/7 support?
  • Can I get local and travel candidates?
  • Do you handle payroll and insurance?

These questions help filter out services that might leave you hanging when you need them most.

What’s the Long-Term Benefit of Using Staffing Services?

While short-term relief is often the goal, long-term benefits include:

  • More time to focus on permanent hiring
  • Better workforce planning based on real-time needs
  • Consistent patient care delivery
  • Lower turnover among full-time staff (since they’re less overworked)

As more facilities move toward hybrid staffing models, having a staffing partner is becoming part of a smart HR strategy — not just an emergency measure.

Conclusion

If your facility is dealing with high turnover, open roles, or staff burnout, it’s time to rethink your hiring strategy. The right healthcare staffing solutions will help you avoid disruptions, improve care, and reduce stress across your team.

TBest Services connects healthcare facilities with qualified nurses and allied health professionals across the U.S. With fast turnaround, flexible placements, and deep industry knowledge, we help organizations fill roles without the usual hiring headache.

Whether you need temporary coverage or long-term placements, we’re ready to help you find the right fit — so you can focus on care, not chaos.


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